Features
The duty checks, the release, the paperwork and the invoice all read the one trip record you build.
-
Trips and scheduling
Build trips leg by leg and see them on a calendar. Each save is checked against the aircraft, the crew and the duty rules.
Explore trips and scheduling- Legs added one at a time, airports found by code or name
- A month calendar and an agenda
- Times entered in each airport’s local time
-
Trip paperwork
A crew trip sheet, passenger itineraries and a recap of what was flown, all made from the trip. Download each as a PDF or share it by link.
Explore trip paperwork- A crew trip sheet, leg by leg, in local and Zulu time
- Itineraries emailed to each passenger once the trip is confirmed
- A recap of each leg as scheduled and as flown
-
Aircraft and maintenance
Each aircraft has one profile with its counters, maintenance items and defects. Its status is calculated from them.
Explore aircraft and maintenance- A profile per aircraft with its files and history
- Hours, cycles and other counters, with a forecast of what comes due
- Maintenance items due by date or counter, signed off when done
-
Crew, duty and rest
Keep certificates and training current. Duty and rest are checked each time the schedule changes.
Explore crew, duty and rest- Certificates, training requirements and records, most urgent first
- A pilot not qualified on the aircraft is flagged
- Duty and rest checked against your Part 91 policy, or the Part 135 and Part 91K rules on Charter
-
Passengers and travel documents
Each passenger record holds the passenger’s travel documents. Identity data is encrypted, and the app logs each time someone shows it.
Explore passengers and travel documents- Passports and other travel documents on each record
- A manifest per leg, with missing or expiring passports flagged
- Clients with their people and an alert note
-
Release, risk and the flight log
Release a trip when its checks, its aircraft and its risk assessment allow it. Log each leg as flown.
Explore release, risk and the flight log- Checks, aircraft state and risk assessment in one release
- Your own risk questions and thresholds
- A change after release takes the trip back to not released
-
Safety reportsCharter plan
Your team reports hazards and occurrences. Safety managers score each one and see its fix through to closed.
Explore safety reports- Reports from Safety or straight from a leg
- Anonymous if the reporter chooses, confidential by default
- A 5×5 risk matrix, banded Low to Severe
-
Accounting
Expenses, trip costs and invoices stay with the trips they belong to. An expense counts only after approval.
Explore accounting- Vendors, fuel prices and fuel per leg
- Expenses with receipts, approved before they count toward a trip
- What each trip cost, rolled up
-
Client portal
Each client gets a portal of its own. Clients see their trips and ask for new ones there; on Charter they also accept quotes and read invoices.
Explore client portal- Client contacts invited by email
- Trips, new requests, changes and cancellations
- Quotes accepted by typing a name; invoices and credit notes to read
-
Messages
Message the team in the same app you use for trips. Every trip has its own thread.
Explore messages- Team conversations and direct messages
- Mentions and files
- New messages appear without reloading the page
-
Documents
Manuals, memos and forms in folders, each seen by the roles you choose. Mark one Must read and see who has read it.
Explore documents- Each document seen only by the roles you choose
- Must read, with an email and a Home item for each reader
- Who has read the current version, and when
-
Admin and your data
Invite your team, see every change on one page and export your records whenever you want.
Explore admin and your data- Every change, with the values before and after
- Removed items restored, deactivated ones brought back
- Your records as CSV files in one zip
In every area.
-
Roles
Each person’s role decides what they see and what they can change.
-
History
Trips and aircraft keep a history of every change.
-
Encryption
Passport numbers, dates of birth and crew certificate numbers are encrypted. Each time someone shows one, it’s logged.
-
Your data, kept apart
Row-level security in the database keeps each operator’s data apart.
-
On a phone
Avion Desk works in a phone’s browser and on a desktop computer.
